AutoResponder Features

Auto Responders are most important feature. You can define as many auto responders as you want. Each of these auto responders can be triggered depending on certain keywords (with wildcard support) in various regions of the received email but you can also use advanced formulas where you can decide to act on a message depending on more complex criteria. These advanced formulas support VBScript.

An auto responder can do more than just reply to an incoming email. It can also ...

• Extract information out of the email and store this information in contact databases which can then be used to send mailings and more.
• Forward email to a mailing list, single email addresses, recipients stored in a contact database, recipients stored in a csv file.
• Subscribe and/or unsubscribe people to plain mailing lists
• Launch external programs and use their output in your reply
• Automatically print the incoming email
• Play a sound
• Send an MSN Messenger message

Personalization

All auto responders and group mailings are completely personalized .

Instead of opening your email with a plain 'Hello' , AR will personalize the email (when you want it of course) with for example 'Hello John'

Personalized Group mailings with Follow-up

Create of as many group mailings as you want with as many follow-up letters as you want.

AR will personalize each outgoing email of the group mailing ( mail merging ) with data out of your contact databases.

Automatically send out a series of different emails on predefined intervals using the advanced scheduler.

Follow-up letters are sent based on the time that a user subscribes. For example: you can send a first followup letter one day after a user subscribed and a second one 5 days later. You can add as many followup letters as needed at all different intervals.

Contact Databases

In AR you can setup as many contact databases as you need. Each of these contact databases can hold as many user defined fields as needed.

Contact databases can be populated ...

• Automatically using extracted data out of incoming emails.
• Manually by entering the data yourself
• By importing data out of other system using CSV files
• By copying data straight from other external databases like MSAccess, MySql, Oracle

Contact databases or form handler databases as they are called in AR can then used to send mailings but also to hold dynamic information (e.g. userid/password combinations for your eBooks)

Advanced data parsing using form handlers

AR offers advanced features to extract data out of an email and store these details in a contact database (form handler database).

AR has no problem to find data located anywhere in the email and extract it. Several options are available to you to do this.

Several post processing options allow you to for instance get to the First Name or Last name of a persons name, find and replace certain characters and more.

This function is mostly used to extract data out of payment confirmation messages (e.g. PayPal, eBay ) but is also used to accept subscription messages and more.

Create as many form handlers as you need and use these to perform mail merged mailings. Export to other database applications, excel, word and others... Parse XML, HTML and more into your databases.

Double Opt-in systems

With AR you can easily create double opt-in systems. Although this method is primarily used to create double opt-in systems there is nothing holding you to use it for other purposes. You retain full freedom to configure your double opt-in system any way you want. You could even create a triple opt-in system etc.

HTML capabilities

AR allows the user to send automated replies using HTML formatted messages and also to send group mailings in the HTML format without leaving AR using the built in WYSIWYG (what you see is what you get) HTML editor.

You don't need HTML knowledge at all.

Query based mailings

Send out mailings based on a selection of records out of a contact database.

AR allows you to define queries to send the mailing to a selection of users in your contact database (e.g. only to aol users or subscribers before a certain date and more)

Advanced Scheduler

Using the advanced scheduler you can schedule your mailings and newsletters to go out whenever you want. This includes scheduling options for the follow up mailing threads.

You can do more than only schedule mailings like ...

• Running external applications
• Database backups
• Stopping AR
• Downloading web pages
• Running database synchronization jobs
• Running AR Scripts

Plug-in support

Plug-ns allow anyone to even further increase the possibilities of AR and share these plug-ins with the rest of the AR users. An SDK is available.

Scripting

Write your own scripts all within AR to provide dynamic email content based on your databases and more.

AR Scripting is based on ASP / VBScript.

Advanced Database support

AR can connect to any database which you have on your system and copy its data into contact databases.

External data can be an excel sheet, an MS Access database, a dBase file, mySql, Oracle, MS Sql and more.

Run advanced queries based on data received in your emails and produce dynamic contents.

Dial-up Support

You can use AR in automatic mode using your normal dial-up connection. You no longer need full-time access to the internet. AR will automatically connect, retrieve your mail, reply to it and disconnect at predefined intervals.

Attachments

The possibility to use as many attachments as you want in the group mailings, follow-up letters and replies.

Foreign Character Support

AR supports receiving and sending mail with foreign characters. An often disregarded option.

Multiple Accounts

PromaSoft Autoresponder is able to handle an unlimited amount of your POP accounts. Each of these POP accounts can have as many aliases as you want.

Totally Automatic an unattented

PS Autoresponder will perform ALL operations totally automatic. These operations include: auto responding, sending out mailings and sending out newsletters. You could leave PS Autoresponder to run for days. 24 by 24 and 7 by 7.

PS Autoresponder can run totally unattended and independent from you normal email application. If you make use of the forwarding functions you can for instance pass left over mail to another email account read by a human. This way you don't need to worry about filtered out email.

News Letters

This will allow you to send newsletters at predefined times to predefined email lists and/or contact databases.

This also includes methods for people to subscribe to your newsletters via normal email or via your website.

POP Server Friendly

The program is friendly to your POP server meaning that it has the option to delete messages when they have been replied to. You never need to worry about a full inbox anymore.

Substitution

Several keywords are defined to include parts of the original message in your reply, such as subject, name,firstname, lastname, body etc. Next to the reserved keywords you also can create your own.

Act as mail server

AR can act as a mail server whereby it will directly send outgoing mail to the SMTP server of the recipients.

Web Interface

Although still in development AR now already contains a web interface allowing you to control AR remotely.